Office Administrator & Finance Coordinator
Location: Glasgow
Type: Full-Time | Office-Based | Competitive Salary + Annual Bonus
The Role
Are you someone who thrives on organisation, enjoys being at the centre of a busy office, and takes pride in keeping things running smoothly?
We're looking for an experienced Office Administrator with strong bookkeeping skills to join a well-established and growing business in Glasgow. This is a varied position where no two days are the same. You'll play a key role in supporting the day-to-day operations of the business, acting as the go-to person for administration, coordination, and office management, while also overseeing essential finance processes.
This opportunity would suit someone who enjoys balancing people, processes, and paperwork, and who takes a proactive approach to ensuring everything behind the scenes runs efficiently.
Key Responsibilities
- Managing the company diary, scheduling appointments and coordinating meetings
- Acting as the first point of contact for general office enquiries
- Maintaining employee records, annual leave schedules and HR administration
- Coordinating incoming and outgoing mail
- Supporting contract administration, including utilities, telecoms and insurance renewals
- Assisting with customer account setup and credit checks
- Organising stocktake schedules and supporting operational planning
- Maintaining accurate records across internal systems
- Providing administrative support to management and wider business functions
- Assisting with ad hoc projects and operational tasks as required
- Raising customer invoices and processing supplier invoices
- Posting bank transactions and reconciling accounts
- Managing petty cash and company credit card records
- Supporting credit control activities and supplier statement reconciliations
- Preparing payment information and salary data for processing
- Completing month-end reconciliations and reporting tasks
- Maintaining accurate financial records across multiple systems
About You
We're looking for someone who is:
- Experienced in office administration within a busy environment
- Comfortable handling bookkeeping and finance administration duties
- Highly organised with excellent attention to detail
- Confident managing multiple priorities and deadlines
- Proactive, reliable and able to work independently
- A strong communicator who enjoys building relationships across the business
If you enjoy being the person who keeps everything organised, coordinated and on track, we'd love to hear from you.
At Iconic Resourcing, we understand that not all candidates will meet every desired qualification or skill listed for the job positions posted on behalf of our clients. However, if you believe you can add value to the role despite having a slightly different experience from what we've identified, we would be thrilled to learn more about you.
Iconic Resourcing is committed to partnering with clients who share our values of inclusivity and diversity. We work with many businesses that recognise the importance of creating a welcoming and respectful workplace for all employees. As an equal opportunities employer, we treat all applications fairly and equally. We act as both an employment business and an employment agency and are happy to accommodate any reasonable adjustments required. To view all of our Iconic Jobs across Scotland, please visit