Executive Assistant to Chief Executive
Glasgow with hybrid working
Fixed term contract – 18 months
Iconic Resourcing is proud to be working on a retained basis with MDDUS, a values-led, highly respected membership organisation, to appoint an exceptional Executive Assistant to the Chief Executive
This is a rare and rewarding opportunity to step into a trusted, high-impact EA role, supporting the Chief Executive and Executive Committee during a maternity cover period. You’ll be at the heart of the organisation, working closely with senior leaders, board members and key external stakeholders. This is a role where discretion, judgement and confidence truly matter.
This is a true Executive Assistant position, ideal for someone who thrives in a fast-paced, senior environment and enjoys being a calm, capable gatekeeper.
You’ll be responsible for:
- Extensive diary management for the Chief Executive, ensuring flow, focus and priority
- Coordinating complex travel and accommodation
- Acting as Secretary to the Executive Committee, including agenda preparation, paper collation, minute-taking and action tracking
- Supporting the Chair and Board members with meetings, travel, logistics and follow-ups
- Organising high-profile events such as board dinners and retirement events
- Producing accurate correspondence, reports and dictation
- Working collaboratively with fellow EAs across the business to resolve queries smoothly and professionally
This role requires confidence to communicate with senior leaders, the judgement to manage access appropriately, and the ability to stay calm and organised under pressure.
You’ll bring:
- Proven experience as an EA or Senior PA at executive level
- Strong diary, travel and meeting coordination expertise
- Excellent minute-taking and organisational skills
- Confidence dealing with senior stakeholders and acting as a professional gatekeeper
- Absolute discretion, sound judgement and a calm, solutions-focused approach
If you think you have the experience that we are looking for we would love to hear from you. Please contact MDDUS’ retained recruitment partner Becky Taylor (becky.taylor@iconicresourcing.com) at Iconic Resourcing for more information. All conversations will be kept confidential and please note any direct or 3rd party applications will come to Iconic Resourcing to be screened and reviewed.
At Iconic Resourcing we are engaged by many leading organisations across Scotland and our aim is to keep the recruitment process simple. The people we work with are often in demand professionals, so we work in a completely agile way which means discussions don't need to be during working hours, we can arrange video calls at times convenient to you. Please visit our website to view all our Iconic Jobs across Scotland.
Iconic Resourcing is an equal opportunities employer, and all applications will be treated as such. We act as both an employment business and an employment agency.