Are you an experienced PA/EA, Secretary or Senior Administrator looking for your next opportunity within a busy, high-performing professional services environment? Join a leading Edinburgh-based firm, providing pivotal administrative and diary management support while ensuring smooth day-to-day operations.
The Role
As part of the team, you’ll be the go-to person for diary management, meeting coordination, client communications, and a wide range of administrative tasks. You’ll support both day-to-day operations and special projects, ensuring the team runs efficiently and professionally.
Key Responsibilities
- Manage diaries, meetings, and travel arrangements for the team
- Act as first point of contact for client queries and correspondence
- Draft, format, and proofread documents, reports, and presentations
- Maintain and update internal systems, databases, and filing processes
- Support billing, finance, and project administration where required
- Assist with business development or marketing initiatives
- Take minutes at meetings and provide support during holidays or absences
- Maintain a professional, client-focused service at all times
What We’re Looking For
- Experience as an PA/EA or Senior Administrator ideally within professional services (legal, accountancy, or similar)
- Strong diary management and typing skills
- Ability to work under pressure and meet tight deadlines
- Excellent organisational skills with the ability to multitask and prioritise
- Strong communication skills and confident dealing with colleagues and clients at all levels
- Proactive, flexible, and self-motivated approach to work
- Professional presentation and attention to detail
- Competent in Microsoft Office (Word, Outlook, Excel, PowerPoint); experience with internal systems and databases is a plus
This is an excellent opportunity for someone looking to take a hands-on, varied role in a busy professional services team, with the chance to make a real impact and develop their career.
To apply for this role, please send your CV or contact Anthony Oliva at Iconic Resourcing for a confidential chat and further details.
At Iconic Resourcing, we understand that not all candidates will meet every single desired qualification or skill for the job positions posted on behalf of our clients. However, if you believe that you can add value to the role despite your experience looking a little different from what we've identified, we would be thrilled to learn more about you.